Picture Instruments Sort N Rename Pro 2 0 8

Photo order in Folders

• If you add photos to the folder they will be added to the end.
• If the folder is re-scanned or re-sorted, the photo order can become jumbled.

1. By drag-and-drop or sorting, get the photos in the folder into the order you want them to be.
2. click on the first photo then type Ctrl+A (hold Ctrl key and push the A key) to select all photos in the folder.
3. Push the F2 key to get the Rename dialog box.
4. In the Rename Files box, enter the name you want all the files to be named, followed by -001
   - Make the name descriptive of what all the photos are for.
   - Make sure the name doesn't contain any dots (.)
   - Note: Numbering doesn't have to start at one (-001), it can start at any number, for example -121 (or -1001 to make all suffixes 4 digits)
   - Note: The complete rename name including the - (dash) cannot be exactly the same as any photo in the folder. See Notes below.
5. Ensure that the Date and Image Resolution boxes are not checked.
6. Press the Rename button and the files will be renamed in the order they appeared in the folder.
7. IMPORTANT: After renaming, Right-Click on the Folder name and click Sort Folder By -> Name.
   This ensures that they are shown in the correct order.

Photo Order in Albums

• The actual photos in their source folders will be renamed, probably messing up the folder's photo names.
• If a photo is in more than one album, that photos name will be re-changed each time another Album is renamed.
• If an Album has photos from more than one folder (which is the reason for albums) the renumbering starts over for each folder.

- The original photos remain unchanged in their original folders.

- Multiple albums can incorporate the same photos.

- Photos retain their previous name with a number prefix for sorting.

- If the photos get out of order, a sort by Name returns them to order.

Disadvantages:

- The Photo 'Albums' made here are really folders and the Photos take up disk space just like the originals.

- Every time you change the 'Album' (folder) by adding Photos or re-arranging them you have to rebuild the 'Album' (folder).

1. Put all the photos you want to show in a 'blue' Album.
2. Arrange them in the proper order by dragging them to the order you want them to end up in.
3. Select the album name in the Album collection (go to another name and back if necessary so the album name shows in the tray in lower left).
4. click the 'export' button in bottom middle of Picasa.
5. In the export box name a new folder name, select 'Use Original Size', and select 'Add numbers to files to preserve order'
6. Click the export button to export the pictures to the named folder.
7. Go to the Exports collection at the bottom of the folders list to find your new folder.
8. Right click on the folder name you just made and click 'sort folder by' - Name.

The Exported folder now has the photos from the album in order and can be used any way you would use the album.

If in the future the photos get out of order either because they were dragged or sorted, simply Right-Click on the folder name and select Sort Folder By -> Name.

If you want to re-arrange the photo order in the future there are two choices:

• Erase this folder, and rebuild it using this Export Method of Maintaining Photo Order.
• Re-arrange and/or add photos to this folder, then use the Photo Order in Folders topic to rename them in order.

If you must have an Album, click any photo in the new folder and type Ctrl -A (Hold Ctrl key and type A) to select all photos in the folder, then Right-Click on any of the photos and select 'Add to Album -> New Album. Give it a new name and that will be your new album. You may need to sort it by name.